Special Assistant to the Social Innovations Director

Position: 
Full Time
FLSA Status: 
Exempt
Salary: 
$50,000 - $70,000 depending on experience. Very good health insurance, dental and vision for employees and their families at no cost to you. Liberal paid time off policies. 401k, FSA, Commuter benefits and more!
Work Location: 
NYC, DC or Boston preferred; Can be remote if willing to work East Coast hours. Occasional travel required.
Position Summary: 

The National Domestic Workers Alliance and its innovations arm, Fair Care Labs, seeks an energetic, highly organized and self-directed Special Assistant. The Special Assistant will provide strategic, programmatic, administrative and logistical support to the  Social Innovations Director. The Special Assistant’s role combines administrative and project management duties and requires timely, proactive and accurate correspondence internally and externally. The Special Assistant will join a growing, entrepreneurial, high-profile team in a fast-paced environment at the intersection of the future of work and technology, social justice, the labor movement and social entrepreneurship.

Responsibilities: 

The Special Assistant will be a key partner to the Director to achieve the strategic goals and objectives of NDWA and Fair Care Labs in the following ways:

 

Strategy and Administration

  • Act as a strategic advisor to the Director, when appropriate. Digest incoming information to extract key points, compile and analyze data, and communicate tradeoffs to assist with decision-making and prioritization
  • Communicate Director’s strategy and objectives by drafting internal and external meeting agendas, briefing documents, slides, and other preparatory materials; document and summarize discussions and proactively manage next steps in meetings
  • Conserve Director's time by proactively managing inbox; reading, researching, and routing correspondence; drafting letters and documents
  • Manage with ease and confidence all aspects of scheduling and administrative support including, but not limited to:
    • Arranging all scheduling, travel arrangements and meeting logistics in a manner consistent with overall strategy
    • Providing administrative support to Director, including office operations, event planning, expense reports, and reimbursements
    • Maintaining and improving upon the Director’s internal systems and processes
  • Provide historical reference and contribute to historical record by developing and using filing and retrieval systems and recording key meeting discussions/outcomes

 

Internal Facing

  • Serve as key point of contact internally to NDWA and Fair Care Labs leadership, advisors, consultants and staff
  • Coordinate with the Director’s key collaborators to ensure smooth organizational functioning; Initiate appropriate interventions and meetings to maintain cohesion and alignment; Facilitate meetings on behalf of the Director as needed
  • Contribute to team effort by accomplishing related results as needed

 

External Facing

  • Serve as the external face of the Director’s office by serving as a liaison on behalf of the Director with social movement partners, media, technologists, business partners,  philanthropy and investors, and the labor movement
  • Support Director’s fundraising work by managing follow up with donors, reviewing and improving written communications, and maintaining relationships with potential and existing funders

 

Project Management

  • Manage ad-hoc projects and initiatives that emerge unexpectedly or are in an exploratory or early stage
Job Requirements: 
  • Superior ability to pay attention to detail and thrive in time-bound, high pressure environments
  • Ability to organize self and others to maximize efficiency and effectiveness
  • Excellent relational skills: friendly, diplomatic, and patient disposition
  • Ability to handle confidential and sensitive information with utmost discretion and diplomacy
  • Ability to manage and interact with a range of stakeholders at once
  • Excellent writing skills and proven track record of collecting, synthesizing and structuring multiple sources of information and analysis in various formats to inform actions
  • Experience in managing multiple projects and tasks
  • Expertise, skill, interest and commitment to administrative work
  • Skilled and (ideally) proven proficiency with technology and computer operations and programs, specifically:
    • Google Suite, including Google Calendar, Google Docs, and Google Sheets
    • MS office suite
    • Online Cloud Computing and other web-based programs 
    • Macbooks and Apple products
  • Strong interest in the intersections of social justice, labor rights, politics, and technology
  • Strong alignment with NDWA’s vision and values, including an understanding of issues facing low-wage workers, immigrant communities, and other communities of color
  • Previous experience in executive assistant or similar role strongly preferred
  • Bilingual (Spanish/English) strongly preferred but not required

 

Who you are:

You are an unflappable, super-organized, go-getter who can see the forest from the trees. You’re obsessed with getting every detail right, but you don’t let perfectionism prevent you from getting it done. You are proactive without being reckless. You enjoy being behind the scenes. You are comfortable with virtual communication and supervision. You read people well but you don’t judge a book by its cover. You take pride in being a troubleshooter, strategist, diplomat, human database, travel agent, gmail filter and comrade. You can anticipate what’s needed, but you’re not afraid to ask for help when you’re spinning your wheels. You raise disagreements agreeably and aren’t afraid of direct communication. You care deeply about the state of the world and being on a winning team. You treat our members with respect. You’re on a mission to keep improving.

Women, People of Color, People with Disabilities and LGBTQ people strongly urged to apply. Applications will only be accepted electronically. Please email a cover letter, resume, and writing sample to jobs@domesticworkers.org and indicate “Special Assistant to the Social Innovations Director” in the subject line. Please include a daytime phone number where we can contact you. This position will remain open until filled.